Personal working content in the repository.
Shared repository content for collaboration.
Team collaboration spaces with a Document Library.
Assigned workflow and process work.
User discovery and collaboration context.
Repository browser / enterprise content view.
Quick access to favored files, folders and libraries.
Find content using text, metadata and filters.
Create, upload, move, copy and organize managed content.
Site-based content workspace with document and folder actions.
Maintain version history and controlled document updates.
Automate actions when content enters or changes in folders.
Support collaborative work around managed documents.
Mark frequently used content and locations for quick access.
Present dynamic views of content based on metadata and rules.
Support previews and renditions for common business content.
| Alfresco Concept | Example | Purpose |
|---|---|---|
| Content Type | Invoice | Business classification |
| Property | Invoice Number | Structured metadata |
| Aspect | Classifiable / Versionable | Reusable behavior + metadata |
| Association | Invoice → Purchase Order | Relationship between nodes |
| Category / Tag | Finance / AP | Classification and discovery |
| Node | Document / Folder | Repository object |
Define business-specific types, properties, constraints and associations.
Apply reusable properties and behaviors across different content types.
Use structured properties with Search Services and tailored search forms.
Use metadata and folder context to trigger repository actions.
Recognizable Alfresco user workflow capability for review and approval.
Model and execute broader business processes connected to content.
Capture structured information required by process tasks.
Route work to users or groups according to the process.
Connect repository documents to tasks and process context.
Track task completion and process progression.
| Scope | Principal | Access | Status |
|---|---|---|---|
| Finance | AP Team | Read / Write | Active |
| Contracts | Legal Group | Read / Write | Active |
| HR Records | HR Managers | Restricted | Active |
| Public Policies | Employees | Read | Active |
Individual identities with assigned repository access.
Reusable role and team access patterns.
Permission structures that flow through managed content areas where configured.
| Query | Document | Matched By | State |
|---|---|---|---|
| Vendor 00481 | Invoice 184 | Metadata | Available |
| PO-77142 | Purchase Order Packet | Metadata + text | Available |
| Employee 021 | Employee Record | Folder + metadata | Restricted |
Find content using structured properties and classifications.
Discover business content through indexed text where available.
Narrow content discovery by metadata, type, state or other available facets.
Organize record categories, folders and records in the governance structure.
Control lifecycle actions from capture through retention to final disposition.
Declare or file managed content as records from Alfresco workspaces.
Find governed records using dedicated record-search capabilities.
Prevent governed records from normal disposition when a hold applies.
Review records activity and governance evidence.
Apply governance security controls and classification where configured.
Control who can see and manage records and File Plan structures.
Represent long-term immutable storage patterns such as supported cloud WORM options.
Repository access for nodes, folders, files, sites, people, groups, audit and search operations.
Standards-based content management interoperability.
Programmatic search across repository content, metadata and full-text indexes.
Integrate collaborative sites and site content into business applications.
Work with repository identity structures and access context.
Access audit applications and logs for operational and governance use cases.
Build streamlined content applications on Alfresco application-development components.
Extend Alfresco using supported in-process and out-of-process extension patterns.
Embed managed content into line-of-business and cloud applications.
Manage core content-service configuration and operating settings.
Administer identity and group structures supporting permissions.
Manage content types and structured business properties.
Maintain workflow/process definitions and operational routing.
Maintain search-related service configuration and indexing readiness.
Environment, service and support configuration for the lab model.
Managed storage supporting documents and related content objects.
Structured repository information supporting content classification and operations.
Operational protection, validation and recovery planning for enterprise content services.
Access is governed through users, groups, roles and repository permissions.
Protect business content according to classification and authorized access.
Preserve operational evidence for access, process actions and governed handling.
Enterprise identity and authentication controls appropriate to the deployed environment.
Track managed content changes and controlled revisions.
Capture environment details, problem steps, logs and screenshots for incident handling.
Document content stores, metadata structures, processes, permissions and integrations.
Identify business, technical, security and API dependencies that must move together.
Define content, metadata, permission, search and process validation for the target state.
Assess the target operating model for content repository services.
Rationalize types, properties and classification structures before transition.
Review workflow/process definitions for target-state alignment.
Validate users, groups, roles and access structures for the target environment.
Review existing integrations against the target API and application model.
Validate monitoring, backup, recovery, support, documentation and cutover readiness.